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Trade Show & Conference – Planning & Event Management
Truly Events

At Truly Events, we understand the importance of a well-executed trade show in building brand awareness, generating leads, and fostering business relationships. A successful trade show can set your business apart, providing valuable opportunities to connect with your target audience and industry partners. Our comprehensive trade show planning and management services are designed to ensure your event is seamless, professional, and impactful. Discover our full range of services below.

Venue Selection and Management

The perfect venue is crucial for a successful trade show. At Truly Events, we work closely with you to identify and secure the ideal location that meets all your requirements and enhances the attendee experience. Our venue selection and management services include:

Location Identification

We begin by understanding your needs, preferences, and budget. Based on this, we research and shortlist venues that align with your vision and goals, ensuring optimal accessibility and convenience for your attendees.

Venue Negotiation and Booking

Our experienced team handles all negotiations with venue management to secure the best possible terms and rates. We manage the booking process, ensuring all necessary arrangements are made and documented.

Venue Logistics

We coordinate all venue logistics, including layout planning, setup, and breakdown. Our team ensures the venue is prepared to host your trade show, from the exhibition hall layout to amenities and services.

Hotel Selection and Negotiation

Truly Events understands that accommodations for your event are vital. We will assist you in procurement of host hotels – negotiating best package for your event!

Exhibitor Coordination

Effective exhibitor coordination is critical to the success of your trade show. Our team manages all aspects of exhibitor coordination, ensuring a smooth and organized process. Our exhibitor coordination services include:

Booth Assignments

We assign and manage exhibitor booth spaces, ensuring a strategic layout that maximizes visibility and traffic flow. Our goal is to create an engaging and efficient exhibition space.

Exhibitor Communication

We communicate clearly and consistently with exhibitors, providing them with all necessary information and updates. This includes setup instructions, event schedules, and promotional opportunities.

Logistics and Support

Our team handles all logistical details, from booth setup and equipment rentals to shipping and storage. We provide on-site support to assist exhibitors with any needs or issues during the event.

Attendee Registration and Management

A seamless registration and management process is essential for a positive attendee experience. At Truly Events, we provide comprehensive attendee registration and management services, including:

On-Site Check-In

We provide on-site check-in solutions, including self-service kiosks and staffed registration desks. We aim to minimize wait times and ensure all attendees a quick and seamless entry.

Attendee Management

We monitor attendee flow and provide support as needed throughout the event. We handle any registration issues, answer questions, and ensure attendees have a positive experience from start to finish.

On-Site Logistics and Coordination

Our experienced coordinators manage all on-site logistics, ensuring your trade show runs smoothly and efficiently. Our on-site logistics and coordination services include:

Setup and Breakdown

We oversee the setup and breakdown of all trade show elements, including exhibitor booths, signage, AV equipment, and more. Our team ensures everything is in place before the event starts and efficiently dismantled afterward.

Real-Time Problem Solving

Our coordinators are on-site throughout the event to address any issues in real-time. We handle problems promptly, from technical to logistical challenges, to ensure a smooth experience.

Event Flow Management

We manage the overall flow of the event, coordinating schedules, sessions, and activities. Our team ensures that everything runs according to plan, keeping the event on track and on time.

Attendee and Exhibitor Support

We support attendees and exhibitors during the event. Whether answering questions, providing directions, or resolving issues, our team is there to assist and enhance the event experience.